Last updated: April 10, 2026
Orange Panda ("we", "our", or "us") operates the Orange Panda platform — a 1-on-1 meeting intelligence tool that helps managers track team health, log structured conversations, and follow up on commitments. This Privacy Policy explains how we collect, use, store, and protect information when you use our service at orangepanda.ai.
If you have questions about this policy, contact us at [email protected].
We collect the following categories of data:
| Category | Examples |
|---|---|
| Account data | Name, email address, profile photo (from OAuth provider) |
| Team data | Names and roles of direct reports you add to your workspace |
| Meeting records | Question answers, health scores, themes, notes, commitments, and meeting dates you log |
| Audio recordings | Audio files captured during AI-assisted 1-on-1 sessions (Pro plan only, with explicit consent) |
| Transcripts | Text transcriptions generated from audio recordings |
| Usage data | Pages visited, features used, session duration (anonymized analytics) |
| Payment data | Billing information processed by Stripe — we never store full card numbers |
The AI recording feature is available on the Pro plan only. Before any recording begins, the application requires explicit consent confirmation from the manager. We strongly recommend that managers also inform their direct reports that a session is being recorded before starting.
Storage: Audio files are uploaded to encrypted cloud storage (AWS S3) and are processed solely to generate a transcript and extract meeting insights. Raw audio files are deleted immediately after transcription is complete.
Transcripts: Text transcripts are retained for 30 days from the date of the meeting. After 30 days, transcripts are automatically and permanently deleted. Managers may also delete a transcript at any time from the meeting record.
AI processing: Transcripts are sent to a large language model (LLM) to extract health scores, themes, and commitments. This processing happens server-side. We do not use your recordings or transcripts to train AI models.
Employee access: Employees (direct reports) do not have accounts in Orange Panda and cannot log in to view their own records. Meeting data is visible only to the manager who logged it and to workspace administrators.
We use the data we collect to:
We do not sell your personal data to third parties. We do not use your meeting content, team member data, or recordings for advertising purposes.
| Data type | Retention period |
|---|---|
| Account and profile data | Until account deletion |
| Meeting records and answers | Until account deletion or manual deletion |
| Audio recordings | Deleted immediately after transcription |
| Transcripts | 30 days from meeting date, then auto-deleted |
| Usage analytics | 90 days (anonymized) |
| Payment records | 7 years (legal requirement) |
We share data with the following third-party service providers only as necessary to operate the platform:
| Provider | Purpose |
|---|---|
| AWS S3 | Encrypted file storage (audio, exports) |
| Stripe | Payment processing |
| AI/LLM provider | Transcript analysis and template generation (no training on your data) |
| Whisper (speech-to-text) | Audio transcription (Pro plan only) |
We do not share your data with employers, HR platforms, or any third parties for analytics, advertising, or profiling purposes.
We take reasonable technical and organizational measures to protect your data, including:
No system is 100% secure. If you discover a security vulnerability, please report it to [email protected].
Depending on your location, you may have the following rights regarding your personal data:
To exercise any of these rights, email us at [email protected]. We will respond within 30 days.
Orange Panda uses a single session cookie to keep you logged in. We do not use third-party tracking cookies or advertising cookies. The session cookie is HTTP-only, Secure, and SameSite=Strict.
Orange Panda is a professional tool intended for use by adults in a workplace context. We do not knowingly collect data from anyone under the age of 16. If you believe a minor has provided us with personal data, contact us at [email protected].
We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page and, for material changes, notify registered users by email. Continued use of the service after changes are posted constitutes acceptance of the updated policy.
For privacy-related questions or requests, contact us at:
Orange Panda
Email: [email protected]